The contents of an Event Planners Tool Kit

There have been many articles written on what a wedding planner has in her emergency kit or what a bride should have in her wedding day kit, but there hasn’t been as many written on what an event planner has in their kit. Do they even have a kit? Of course they do. No self-respecting event planner or organiser would attend an event without their trusty tool kit.

Every planner is different and will have their own style, choice and brands that they use, but fundamentally most of us will have a very similar list. When I am organising an event I usually have my practical kit and my event bible. Today we are looking at the practical kit. Now it doesn’t have to be anything fancy, infact I would advise popping down to your local Bunnings and picking up one of the small workmans tool boxes and using that as they have plenty of compartments. Another good idea is to use one of the Scrap Booking tool boxes, they also have many handy compartments for storing the types of things I am about to suggest.

Now you need to try and think ahead of time and anticipate all the little things you might need when you are onsite at an event. To help I usually split my list up into categories; essentials, tools, admin & extras. Now remember the list below is not exhaustive one but it will certainly cover all your basic requirements:

Essentials

• Notepad
• Pens
• Nurofen or Panadol
• Highlighters
• Blue Tac
• Drawing Pins
• Glue/Adhesive
• Rubber Bands
• Tissues
• Business Cards
• Small Umbrella
• Hand Fan
• Matches or Lighter

Tools

• Torch/Flashlight
• Screw Driver – flat head and Phillips
• Small Hammer
• Tape Measure
• Batteries AA & AAA
• Waiters Friend
• Pocket Knife
• Extension Lead
• Double Adaptor Plug
• Power Cord
• Electrical Tape

Admin

• Envelopes
• Stapler & Staples
• Ruler
• Calculator
• USB Stick
• Blank CD’s
• Post It Notes
• Paper Clips
• Sticky Tape

Extras

• Mints/Gum
• Bottle of Water
• Deodrant
• Band Aids
• Sewing Kit

About the Author

Kylie Carlson, has a Diploma in Wedding Planning which was gained in the UK. She comes from a successful background of 8 yrs organising weddings at many 5 star London venues including: The Dorchester, The Ritz, The Savoy and The Langham. She also spent a year in New York working as a Wedding and Etiquette Coordinator. This combined with a year working on the world renowned resort of Hayman Island as Events Operations Manager she has a wealth of experience and ideas to offer. Kylie now runs the Australian Academy of Wedding and Event Planning

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